Outlook 2016 - Tips & Tricks to Enhance Your Productivity

Email sending options

• Postpone sending an email to facilitate your time management

• Specify a different reply address (i.e. a functional, a colleague's or your manager's mailbox)

• Facilitate group work, and decision making, using the voting buttons

• Schedule quickly a meeting based on an email

Automation and consistency of sent emails

• Create Quick Parts (reusable text blocks)

• Automate repetitive tasks with Quick Steps

• Create an Outlook template for redundant emails

Increase efficiency by customizing the standard Outlook view

• Deactivate the new email notification to no longer suffer the email arrival

• Delete automatically the individual read receipts

• Apply conditional formatting for important emails or appointments

• Create a custom view to access quickly your important Outlook items

• Tips for focusing on emails sent directly to you

• Customize the priority level by adding a custom field

Good practices

• The 4 D method for a better organisation